Q. Where can I find the requirements for individual awards?
A. The General Rules and Regulations for ASAS Awards can be found on the web site: http://www.asas.org/awards.asp

Q. Where can I submit a nomination?
A. You will find a link to the awards nomination page on the ASAS home page http://www.asas.org/ and the awards web page http://www.asas.org/awards.asp

Q. What is the deadline for award submissions?
A. 11:59 pm CST on Febuary 23, 2012

Q. What is the best browser to use?
A. Internet Explorer 6 and above or Firefox 2 and above.

Q. How do I start the award nomination?
A. Go to the web site: http://www.asas.org/newawards/lognom.asp. If this is the first time you have submitted an award, you will need to create an account for the nomination process. If you previously set up an awards account, use your login and password to log in.

Q. Do I have to complete the award submission at one time?
A. No. You will create your account and then you have until the deadline to complete the submission process. On the nomination form pages, you can fill in some fields, store them, and come back any time before the deadline to fill in more of the fields or edit fields that you have previously filled in.

Q. How do I check for the character and space limits?
A. Your word processor has a word count feature where you can check the character and space count before you insert the text onto the submission form. In Microsoft Word, you can access this feature by going to the File menu and choosing Properties. On the window that pops up, click the Statistics tab. The word count is included in the box at the bottom of the popup window.

Q. What format should the documents be in to use the web based submission process?
A. You will be able to directly type in basic information (name, contact information etc.) The required award information is requested in either a text box or as an uploaded document. For either case plain text (can be done in Windows Notepad) works best. The plain text documents can either be copied and pasted into a text box or uploaded as a file. The next best format for copying and pasting is a Microsoft Word document. The next best format for uploading is a PDF document. Word documents may also be uploaded.

Q. What format should uploaded files be in?
A. Documents must be in PDF, any version of Word document (2003 or earlier), or plain text format. Images must be in RGB JPG format or GIF format. PDF and Word documents should have all fonts embedded.

Q. Will I be able to use scanned files?
A. If you scan documents, you will need to save them in RGB JPG, GIF, or PDF format. If you plan to save in RGB JPG or GIF format you will need to scan the documents at 72 dpi or convert them to 72 dpi after scanning, otherwise they will show up too big when the committee members go to view them in a web browser. If you plan to save in PDF format, you may scan at up to 300 dpi.

Q. Can Greek letters be used? (Alpha (a) and beta (ß))
A. Yes, but be sure to embed all fonts in your Word and PDF documents. This can be done in Word by: 1. On the Tools menu, click Options. 2. Click the Save tab. 3. Select the Embed TrueType fonts check box. The method for embedding fonts in a PDF will differ depending on how you create the PDF. Some fonts may not embed properly causing the committee to be unable to read the document if they don’t have the font, so if in doubt, you should use common fonts that everyone will have – preferably Times New Roman or Arial.

Q. How do I upload a file?
A. Fields on the nomination form for which files can be uploaded will have a link named “Upload a File” in a box. When you click this, a window will pop up. In this popup window, click the “Browse” button and locate the file that you want to upload on your computer. Once you have found and selected it, press the “Open” button. Then, press the “Upload” button and wait for notification that the file has been uploaded. Click the “OK” button on the popup notification window and then click the “Finished” button. This will close the upload window and reload the main page. Once the main page is reloaded, a message saying that a document has been uploaded will have replaced the “Upload a File” text in the box for that field. The new message will include a “[View]” link that should be clicked so that you may check to make sure that the file displays properly.

Q. Will the award nomination be rejected if over the character and space limit?
A. When you hit the submit button, you will receive a message stating if you have information missing or if parts of your nomination exceeds the limit. You will have the option to adjust your keystrokes and add missing information at that time or sometime prior to the deadline. Note that you must be sure that any documents that you upload don’t exceed the limits because the awards system will not automatically count the characters and spaces in uploaded documents and may not indicate errors even though the documents may exceed the limit. This doesn’t apply to text that you copy and paste into the submission form.

Q. How do I edit the award submission?
A. You may edit the submission anytime until the deadline. After logging into your account, find the award submission listed in the “Current Nominations” table near the bottom of the page. In the “Options” column for the submission click the “[edit]” link.

Q. How will I know my award submission is complete/accepted?
A. The system will display the status of the submission and send an automatic email to the nominator when the award is submitted. The status will also be displayed in the “Current Nominations” table on “Your Account Summary” page. You may log into your account at any time to check the status of your awards on “Your Account Summary” page.

Q. Will I have access to the submission after the deadline?
A. You will be able to view and copy the submission after the deadline, but you will not be able to edit or delete it.