Instructions for Abstract Submission-1999

DUE DATE: MUST BE SUBMITTED BY MIDNIGHT, CST ON JANUARY 22, 1999

All abstracts must be submitted electronically via the World Wide Web, at:

Instructions for submitting the abstract are available on the Web site. After the deadline it will not be possible to submit abstracts using this form. You will be given a tracking number and password when you submit the abstract. It is very important that you keep a record of these. You may revise submitted abstracts any time before the deadline, but you can only access your abstract using the password and tracking code. Headquarters will not have access to your password if you lose it.

Space limitations allow a maximum of 2,300 keystrokes (including characters, spaces, and punctuation). Begin count at the title and end count with the last key word or end of a table if one is included. Abstracts that are too long will be rejected automatically by the system. Keystrokes should be counted before you add any special coding. The coding is not counted in the total keystrokes.

If you must use boldface, italic or sub-/superscript type anywhere in the abstract, consult the Text Attributes Coding information on the other side of this sheet for the special coding. This coding is not counted in the 2,300 allowed keystrokes. Special characters such as Greek letters and math symbols are available on the electronic submission form itself.

Section Preferences and Mailing Instructions: Section Preferences: General or Graduate Student Paper Competition.

In addition to submitting your abstract electronically, you must also mail two (2) printed copies to the ASAS NE Vice-President, Dr. Mark Estienne, University of Maryland Eastern Shore, Department of Agriculture, Princess Anne, MD 21853. Be sure to indicate the program section and the abstract tracking number of the abstract.

Important Note: the character boxes to the right of the text area are provided so that you do not have to insert TeX coding for these characters yourself. Clicking on one of these characters in the box will insert the code for that character into your abstract document. Please Note: characters you choose from the boxes always appear at the end of the text already present in the abstract text area. If you have pasted your abstract into the text area from another word processor file, any special character you choose will appear at the end of your abstract. Simply highlight the code for this character then cut and paste it into the correct location in the abstract text.

If Your Abstract Includes a Table: the electronic submission form does allow submission of tables. However, you must send one printed copy and a disk containing the abstract and table to FASS Headquarters so that we can verify table layout. Files should be saved as WordPerfect or Word files compatible with Windows 3.x. The version of the abstract that you mail does not have to include the coding for special characters you may have inserted during electronic submission. Use tabs or spaces to line up columns in the table (one tab or one space is counted as one keystroke). Do not use a word processor’s table format.

The printed abstract width allows for 70 keystrokes per line, including spaces; keep this in mind when formatting the table. Tables that are too wide may not be printable. We wish to avoid having to decrease the type size of an abstract to accommodate tables that are too wide, because this makes the abstract nearly unreadable.

Important: Provide the name and version of the origination software, the operating system, the name of the first author, the file name(s), the program section and the abstract tracking number on the diskette label. The tracking number and the program section are to be on the printed copy of the abstract as well. Only abstracts with tables need to be mailed to FASS Headquarters.

The mailing address for abstracts with tables is:

ASAS/ADSA Northeastern Abstracts
FASS
1111 N. Dunlap Ave.
Savoy, IL 61874.

Text Attributes Coding Information:

• To italicize a word, type \italicize{word}

• To make a character superscript, type
  $^{3}$ (superscript 3 in this example)

Do not insert any extra spaces between the coding string and the adjacent characters in a word or expression. Do not use your word processor’s attribute functions to create bold, italics, or super-/subscripts. You must use the coding given above. The characters %, #, &, $, _, ^, and {} are used by the LaTeX formatting language, which we use to format the abstract. If you need to use one of these characters in your abstract, it must be preceded by a \ (backslash).

Special math and Greek characters are available from a grid on the submission form itself.

If your abstract includes a table, you must also include coding for text attributes in the table. This includes the italicization, superscripting and subscripting of numbers and letters in the table and the footnotes. The printed version you mail to FASS Headquarters must clearly indicate which (if any) type should be italic, bold, super- or subscript and any special characters needed should be printed as they will appear in the final version.

Contact Information:

ASAS/ADSA
Teri Cunningham
1111 North Dunlap Avenue
Savoy, IL 61874
217-356-3182
teric@assochq.org