GENERAL ABSTRACT FAQ
Q.
Where and how
do I submit an abstract?
A. All abstracts must be submitted
electronically on the ASAS Southern Section Meeting Web Site:
http://www.asas.org/southern/2004/index.html
Q. What is the deadline for General abstracts?
A.
Q. What is the
deadline for Invited Abstracts?
A.
Q. How do I
edit the abstract after the submission deadline?
A. Edits after the submission deadline must
be approved by the section
chair.
Q. Where do I
find the name of a program section chair?
A. A list of program section chairs with contact
information can be found on the web site: http://www.asas.org/southern/2004/index.html
Q. When will I
know the day and time of my presentation?
A. As soon as the program is finalized, the
program will be posted to the web site
http://www.asas.org/southern/2004/index.html
ABSTRACT CONTENT FAQ
Q. Will I be able to
submit my abstract in a language other than English?
A. No, we only accept abstracts that are written in
English.
Q.
What should I
do if I have more than fifteen authors for the abstract?
A. Put in 15 authors and submit your abstract. Print your preview page; write in the authors
that need inserted and where they should be inserted. Write the tracking number
on the preview sheet and fax to headquarters (217-398-4119) with a cover sheet
stating what needs to be done.
Q.
What should I
do if I have more than five institutions or companies for the abstract?
A. There is room for 15 institutions this year.
Q. How do I
check for 2300 keystrokes?
A. Your word processor has a word count feature
where you can check the character and space count before
inserting special coding.
Q. What is
included in 2300 keystrokes?
A. Title, authors, institutions, body, key words
and table, if included, counts toward the 2300 keystrokes.
Q. Is the
special coding included in the 2300 keystrokes?
A. No, special coding is not included in the
keystroke count.
Q. The
guidelines state abstracts of more that 2300 keystrokes (characters and spaces)
will be rejected. Will my abstract be rejected if over the 2300
keystrokes?
A. When you hit the submit button, you will get
a message stating if you have information missing or your abstract exceeds the
limit. You will have the option to adjust your keystrokes and add missing
information at that time.
ABSTRACT CODING AND WEBSITE ERROR FAQ
Q. What do I do when
I'm submitting an abstract and get a "500 internal server error"?
A. When this happens the
first thing you must do is double check your abstract. Certain characters when
copied and pasted from word processors will cause errors in the submission.
Check your abstract for apostrophes and quotes, then
if you find any replace them by deleting them and typing the character back
into place. Word processors sometimes format these characters differently than
what gets input when you use your keyboard to type it into place. If you are
still getting an error open up a plain text editor such as notepad (for
windows) or textedit (for mac)
and cut and paste your abstract into it. Then from notepad or textedit cut and paste back into the abstract text box. If
all of this fails, contact us at web@assochq.org
and we will attempt to help you.
Q. What if my name
has an apostrophe or foreign characters?
A. This shouldn't be a problem until you get to
the field that asks for the "Corresponding Author's Last/Family
Name", in this field you should make sure that all apostrophes and odd
characters are removed from your name. The reason for this is that the text
that is put into this field will be used for login purposes, should you need to
edit your abstract at a later time. Apostrophes and odd characters will not be
recognized in the login and you will be unable to edit your abstract.
Q. Why doesn't the
coding show up in the title box when I click a special character?
A. The script that generates the coding will only work
in the abstract box, regardless of where your cursor is located. This means if
you need special characters in your title, you will need to cut and paste them
from the abstract body text box.
Q. Why aren't my
special characters showing up where I want them in my abstract?
A. If you have cut and paste your abstract into the text box, and are going
back through to insert your special characters the script puts the coding at
the end of the existing text. This means, if you click a certain character you
will need to cut and paste the coding into place from the end of the text.
Q. I need to use a
plus/minus symbol (±) in my abstract but I cannot locate it in the special
characters table. What should I do?
A. The correct coding for the plus minus symbol is $\pm$ You
must type it in, it does not appear in the selection of symbols.
Q. Even though I
have entered my characters correctly, they are not displaying properly on the
preview. What should I do?
A. Often this problem is caused by web browser incompatibility.
The best way to check is to either upgrade your browser or try a different
browser altogether. The system has been tested on all major browsers, although
it tends to work the best on Internet Explorer version 4.0 and above.