CONFERENCE ACCOMMODATIONS AND DINING SERVICES

GENERAL INFORMATION

University of California, Davis

The UC Davis Conference Housing Office welcomes conference groups to the University residence halls/suites and Dining Rooms during the summer conference session. The lodging and dining services detailed herein are subject to modification by group request.

Lodging Plan: Guests share a bath in each suite. Linen, placed on the bed in a bedroll, includes 2 sheets, 2 towels, 1 washcloth, pillow, pillowcase, blanket, and mattress pad (no bedspread). A small bar of soap and a plastic cup are provided. Maid service is not available, but guests may exchange towels daily at the Conference Housing Desk.

Conference Housing Desk: A Conference Housing Desk is located in the complex. Hours of operation may vary, but generally, the desks are open daily, 6:00am - 11:00pm. Desk hours are subject to change and will be posted in the area. In addition to providing check-in and check-out services, the Desk Staff will provide fresh towels, lockout keys, change, sports equipment, irons, alarm clocks, campus maps, and city/campus directory information. The Desk Staff will assist with details regarding transportation, restaurants, and places of interest in Davis and Sacramento and lost luggage. Messages will be taken and posted on the message board in the lobby.

Check-in Procedures: Check in may begin as early as 2:00 p.m. Check-in services provided by the Conference Housing Staff include housing registration, distribution of room keys, Dining Room cards and information regarding lodging and dining services, and assistance in directing guests to their accommodations

Check-out Procedures: A check-out time of 10:30 a.m. Friday June 23 has been established for all guests in order to allow time to prepare for new conference arrivals. An additional night of lodging may be charged for guests failing to check out by 10:30. Free storage of luggage is available to individual guests. Arrangements must be made in advance if luggage storage will be required for the entire conference. There is no charge for this service. To check-out, guests are asked to lock their room doors and return the room key to the Conference Housing Desk. Guests departing prior to 6:00 a.m. should make arrangements with the desk staff the previous day.

Telephone Service: Telephones are not provided in individual guest rooms. Pay telephones are available in public areas for the placement of local and long distance calls. Messages will be taken at the Conference Housing Desk and placed on message boards near the Conference Housing Desk. Guests who are expecting messages are encouraged to check the message board on a regular basis. Every effort will be made to personally deliver emergency messages to the conference guest or director. Arrangements may be made in advance, to install a telephone in guest rooms for the conference directors, sponsors, chaperones and/or counselors.

Important Telephone Numbers: Conference guests have access to on-campus courtesy telephone service in public areas, and the following numbers:

* Emergency (In-Progress) 911

* Conference Housing Desk-24 hours (530) 752-2900

(Summer only)

* Conference Housing Office (530) 752-8000

(8:00 a.m. - 5:00 p.m. Monday - Friday)

Laundry: Coin operated washers ($.75) and dryers ($.50) are available in each residence hall/suite complex. Detergent is not available in the laundry rooms, and must be supplied by the guest. A limited number of irons are available for check-out.

Parking: Parking is available adjacent to all residence hall/suite complexes. Parking permits are required in all lots and on campus streets, Monday through Friday. Permits should be purchased with preregistration. They may also be purchased at University Parking Operations, or at permit dispensers in some parking lots. Permits currently cost $3.00/each weekday and rates are subject to change. Parking is restricted to specific lots identified as “Visitor or Public Parking”.

Keys: Each guest, with the exception of children, will be issued a key. In the residence halls, the guest key will open both the outside entrance to the hall and the guest's room door. Guests staying in residential suites will be issued a key that opens the entrance to the suite as well as one bedroom within the suite. A charge of $35.00 will be assessed for keys that are lost or not returned at check-out. Conference guests are to pay for a replacement key at the Conference Housing Desk. Keys that are not returned or paid for by the guest will be billed to the conference, and eventually to you. Since the lock is changed shortly after a key is reported missing, the replacement fee is not refundable if the original key is found at a later date.

Dining Services: Conference dining services professionally prepare and serve cafeteria style meals in a residence hall Dining Room. The Dining Program offers a wide variety of hot and cold entrees, a vegetarian entree, extensive salad and sandwich bars, selection of soups, fresh fruits, desserts, and beverages. Unlimited seconds are offered on most items, including entrees. Participants staying off-campus may also purchase meals by paying the cash rate at the door, or may use the various food services at Memorial Union.

Dining Hours: Meal hours will be as follows (subject to change):

Breakfast: 6:30am-8: 00am Lunch: 11:30am-1: 00pm Dinner: 4:45pm-6: 30pm

Dining Cards: Each guest will be issued a dining card for all Dining Room meals included in the conference package. The card must be presented at each meal to gain entrance to the Dining Room. A replacement fee of $10.00 will be assessed for each lost Dining Card. Dining Cards must be returned at check-out.

Mail Services: Incoming mail is held at the Conference Housing Desk for all groups. Mail will be at the Desk by 4:00 p.m. each weekday, but is not delivered on the weekends. Mail should be addressed as follows:

Example:

NAME Jill Brown

Conference Name and Housing Location Summer Advising/Regan Hall

c/o UCD CONFERENCE HOUSING C/O UCD Conference Housing

240 Tercero Hall Circle 240 Tercero Hall Circle

Davis, California 95616 Davis, California 95616

Recreation: Sports equipment (football, frisbee, volleyball, ping-pong) may be checked out from the Conference Housing Desk for use. The university has excellent recreational facilities including the Recreation Hall (athletic complex), Recreation Pool (outdoors), Memorial Union Bowling Alley, billiards and video games area, and tennis courts.

Accommodations for Children: Room rates and services apply to beds used by youth between the ages of 11 and 18. Children, 10 years or younger, may use a sleeping bag in the parent's room at no charge, however, children 10 years or younger occupying a bed will be charged the Youth Plan rates. No linen will be provided for children using sleeping bags. The family must provide sleeping bags.

Children, 10 years and under, will be charged less for the meal portion of the conference package. There is no charge for infants with their own food supply (age 2 and under).

Items to Bring:

An alarm clock. WAKE-UP CALLS ARE NOT PROVIDED. A limited number are at the Conference Housing desk.

Clothes hangers. A limited number are available at the Conference Housing desk.

Detergent is not available at the Conference Housing Desk or in laundry rooms.

Sweater or light jacket (evenings may be cool).

Please Do Not Bring:

Pets of any kind. Pets are strictly prohibited.

Cooking appliances (Popcorn poppers, hot pots, plates, toaster ovens, coffeepots, etc.)

CONFERENCE ACCOMMODATIONS AND DINING POLICIES

Guests staying in the residence hall are expected to abide by all University and Conference Housing and Dining Service Policies. These include, but are not limited to:

Alcoholic Beverages: The use and/or possession of alcoholic beverages are prohibited on the Davis campus, including all areas in and around the residence halls and Dining Commons. A permit to serve alcoholic beverages (for ages 21 and over) in approved locations may be acquired through the Campus Events and Visitors Office.

Firearms/Weapons: Campus regulations prohibit the possession of firearms or other weapons by any person on University grounds, except with permission by campus authorities.

Fireworks: Fireworks, explosives, and flammable materials are prohibited in and around the residence halls.

Fire Safety: The residence halls are equipped with an excellent fire detection and alarm system. Tampering with any of this equipment including fire extinguishers, heat/smoke detectors, or alarm boxes is strictly prohibited. When warranted, violators will be prosecuted and fined. At the sound of a fire alarm, all guests are required to leave the residence hall immediately and remain outside until the University Fire Department allows re-entry. As a fire safety measure, electric cooking appliances are not allowed in the residence halls.

Courtesy (Quiet) Hours: For the consideration of all guests, courtesy (quiet) hours are observed daily between the hours of 11:00pm and 8:00am.

Dining Room: While enjoying meals in any of the Dining Rooms, please observe the following policies:

* Shirts and shoes are required in all Dining Rooms.

* Radios, tapedecks, and stereos with headphones are not allowed in the Dining Room.

* Food may not be taken from the Dining Room, with the exception of an ice cream cone.

* Backpacks, bags, beverage containers, and sports bottles are not allowed in the Dining Room. Guests are encouraged to leave these items in their rooms or will be asked to leave them at the entrance to the Dining Room during the meal.

Guests: Non-registered (non-paying) guests are prohibited from staying overnight in the residence halls.

Damages and Missing Items: Charges will be assessed to the conference group for the damaged furnishings and/or rooms, residence hall areas left in excessively dirty condition, missing linens, etc. Conference staff are invited to inspect the condition of the facilities and furnishings with the Conference Housing Staff prior to and at the conclusion of the conference. This is recommended to avoid questions after the fact regarding charges for damages.

Smoking: Smoking is not allowed inside any building or in any public area throughout the campus.

Pets: Pets of any kind are not permitted in the Residence Halls

VIOLATION OF ANY OF THE ABOVE REGULATIONS MAY RESULT IN IMMEDIATE DISMISSAL FROM THE RESIDENCE HALLS CONFERENCE PROGRAM.