2004 WSASAS Abstract Submission FAQ Sheet
GENERAL ABSTRACT QUESTIONS
Q.
Where and how do I submit an abstract?
A. All
abstracts must be submitted electronically on the ASAS Western Section Meeting
Web Site:
http://www.asas.org/western04/
Q.
What is the deadline for General abstracts?
A. 11:59
p.m. Central Standard Time, Friday, March 5, 2004.
Q. What is the deadline for Invited Abstracts?
A. 11:59
p.m. Central Standard Time, Friday, March 5, 2004.
Q. How do I edit the abstract after the submission deadline?
A. Edits
after the submission deadline must be approved by the Western Section
Secretary.
Q. Who is the Western Section Secretary?
A. James M. Thompson (james.thompson@oregonstate.edu).
Q. When
will I know if my abstract has been accepted?
A. The
abstract system will send an automatic email to the corresponding author when
the secretary finalizes the decision on the abstract. You can also check the
web site http://www.asas.org/western04/
after May 1, 2004 for a list of accepted abstracts.
Q. When
will I know the day and time of my presentation?
A. As
soon as the program is finalized, the program will be posted to the web site http://www.asas.org/western04/.
Q.
Will I be able to submit my abstract in a language other than English?
A. No, we
only accept abstracts that are written in English.
Q. What should I do if I have more than ten authors for the abstract?
A. The
updated abstract submission system will now allow you to enter up to fifteen
authors. If you have more than that please email Paula Schultz at
paulas@assochq.org.
Q. What should I do if I have more than five institutions or companies for the
abstract?
A. The
updated abstract submission system will now allow you to enter up to fifteen
institutions. If you have more than that please email Paula Schultz at
paulas@assochq.org
Q. How do I check for 2300 keystrokes?
A. Your
word processor has a word count feature where you can check the character and
space count before inserting special coding.
Q. What is included in 2300 keystrokes?
A. Title,
authors, institutions, body, key words and table, if included, counts toward
the 2300 keystrokes.
Q. Is the
special coding included in the 2300 keystrokes?
A. No,
special coding is not included in the keystroke count.
Q. The guidelines state abstracts of more that 2300 keystrokes (characters and
spaces) will be rejected. Will my abstract be rejected if over the 2300
keystrokes?
A. When
you hit the submit button, you will receive a message stating you have
information missing or your abstract exceeds the limit. You will have the
option to adjust your keystrokes and add missing information at that time.
Q.
What do I do when I'm submitting an abstract and get a "500 internal
server error"?
A. When
this happens the first thing you must do is double check your abstract. Certain
characters when copied and pasted from word processors will cause errors in the
submission. Check your abstract for apostrophes and quotes, then if you find
any replace them by deleting them and typing the character back into place.
Word processors sometimes format these characters differently than what gets
input when you use your keyboard to type it into place. If you are still
getting an error open up a plain text editor such as notepad (for windows) or
textedit (for mac) and cut and paste your abstract into it. Then from notepad
or textedit cut and paste back into the abstract text box. If all of this
fails, contact us at abstract@assochq.org and we will attempt to help you.
Q. What if my name has an apostrophe or foreign characters?
A. This
shouldn't be a problem with the updated Abstract Submission System.
Q. Why doesn't the coding show up in the title box when I click a special
character?
A. The
script that generates the coding will only work in the abstract box, regardless
of where your cursor is located. This means if you need special characters in
your title, you will need to cut and paste them from the abstract body text
box.
Q. Why
aren't my special characters showing up where I want them in my abstract?
A. If you
have cut and paste your abstract into the text box, and are going back through
to insert your special characters the script puts the coding at the end of the
existing text. This means, if you click a certain character you will need to
cut and paste the coding into place from the end of the text.
Q. Even though I have entered my characters correctly, they are not displaying
properly on the preview. What should I do?
A. Often
this problem is caused by web browser incompatibility. The best way to check is
to either upgrade your browser or try a different browser altogether. The
system has been tested on all major browsers, although it tends to work the
best on Internet Explorer version 4.0 and above.
Q.
How do I log back in to edit my abstract before the deadline?
A. This
process has changed from years past. During abstract submission the first thing
you are asked to do is input your valid e-mail address and a password. Once
you’ve gone through and completed your abstract an email will be automatically
generated and sent to you containing your tracking number and password. Once
you have these you will be able to go to
http://www.fass-abstracts.org/authorlogin.asp and enter the information needed
to login and edit your abstract.
This site is best
viewed using a 1024x768 screen resolution using Internet Explorer or Netscape
Navigator versions 4.0 and above. If
you are having trouble viewing/using this site please direct an email to web@assochq.org.