October 03, 2016

Constitution and Bylaws updated


Oct. 3, 2016 – The ASAS Constitution and Bylaws have been updated to reflect results of membership votes on changes to the Constitution and Bylaws. Access to the updated ASAS Constitution and Bylaws is available here. The revisions also are provided here.

*ASAS Constitution, Article IV-Meetings, Section 1:

The Society shall hold an Annual Meeting at the time and place selected by the Board of Directors, which shall be responsible for a program including a Business Meeting to be chaired by the President.

*ASAS Constitution, Article V-Sectional Divisions of the Society, Section 1:

The membership of the Society shall consist of four US divisions: Midwestern, Northeastern, Southern, and Western, and such non-US divisions as shall be created upon petition of at least 25 ASAS members in the geographic areas to be included in the new division, and approval of such petition by a majority of the board of directors.

*ASAS Bylaws, Article I-Membership, Sections 8-10:

Section 8. Unless the members vote to change the composition of existing divisions or create new ones, the geographical sectional divisions for the United States, Canada and Mexico are:

(a)  Midwestern Section-United States: Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota and Wisconsin; Canada: Manitoba and Western Ontario.


(b)  Northeastern Section-United States: Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont, District of Columbia and West Virginia; Canada: Eastern Ontario, Nova Scotia, New Brunswick, Quebec, Prince Edward Island and Newfoundland.


(c)  Southern Section-United States: Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Missis- sippi, North Carolina, Oklahoma, South Carolina, Tennessee, Texas and Virginia; Mexico: Coahuila, Nuevo Leon, Zactecas, San Luis Potosi, Tamaulipas, Queretero, Hidalgo, Veracruz, Tlaxacala, More- los, Puebla, Oaxaca, Tabasco, Chiapas, Campeche and Yucatan.


(d)  Western Section-United States: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Ne- vada, New Mexico, Oregon, Utah, Washington and Wyoming; Canada: British Columbia, Alberta and Saskatchewan; Mexico: Baja California, Sonora, Chihuahua, Sinaloa, Durango, Nayarit, Jalisco, Aguascalientes, Guanajuato, Mexico, Michoacan, Colima and Guerrero.

Section 9. Central and South American and Caribbean countries other than Mexico are included in the Southern Section, unless the members vote to change the composition of existing divisions or create new ones.

Section 10. Members from countries other than those listed in Article I, Sections 8 and 9, will not be assigned to a specific section, but may select membership in a section unless the members vote to change the composition of existing divisions or create new ones.

*ASAS Bylaws, Article III-Election of Officers, Section 1:

Balloting for Elective Officers and Directors-at-Large, and Graduate Directors shall be by mail or electronically prior to the Annual Meeting. Nominating committees appointed by the President and approved by the Board, shall nominate two candidates for President-Elect and each of the Directors-at-Large and Graduate Directors. In additions nominations for each position may be made by petition signed by 25 members, and pre- sented to the Business Office no later than 90 days before the Annual Meeting. The ballot shall be provided to the membership by the Business Office at least 60 days prior to the Annual Meeting and shall provide space for write-ins. The ballots will be counted by the Business Office Staff for purposes of providing notification to the Executive Committee of the results of the election. The President shall notify candidates of the election results. A majority of votes shall be required for election. If no candidate receives a majority of votes, the two candidates receiving the highest numbers of votes shall be voted upon at the Annual Meeting.

*ASAS Bylaws, Article IV-Duties of Officers, Section 3:

The Board of Directors may appoint an Executive Director for an indefinite period under terms established by the Board of Directors; the appointment may be terminated only by the Board of Directors.

*ASAS Bylaws, Article V-Member Resolutions and Motions, Section 1:

The Board of Directors decide the agenda for each Annual Business Meeting. In addition, a resolution or motion to be included in the Annual Business Meeting may be initiated with a petition signed by 25 members, presented to the Business Office not later than 60 days before the Annual Meeting. Such a resolution or motion shall be distributed electronically among the membership at least 14 days before the Annual Meeting. The Presi- dent shall ensure that the Business Meeting includes adequate time for discussion of the member resolutions or motions. Voting at the Annual Business Meeting may be by a show of hands or secret ballot. A majority of the votes cast shall adopt a resolution or a motion.