May 11, 2020

ASAS-CSAS-WSASAS Annual Meeting Updates

The American Society of Animal Science (ASAS) Board met via Zoom on May 6, 2020 following the Dane County (Wisconsin) announcement that they would be extending their COVID-19 emergency declaration to July 15, 2020. Components of this declaration are less stringent than Wisconsin’s “Safer at Home” orders, but it makes it impossible for ASAS to continue to plan an onsite 2020 ASAS-CSAS-WS Annual Meeting and Tradeshow.  Consequently, ASAS is now working to shift entirely to our first Virtual Annual Meeting and Trade Show. Although, we are disappointed that we will not have the opportunity to meet members “in person” in July, we are excited that we have worked to develop the technology to allow us to flip the switch and go all virtual. Even with an all virtual meeting, there will be significant opportunities for live-virtual interactions between attendees including social events! 

ASAS has revised the registration site to account for the virtual meeting and we are in the process of doing the following:

Housing: If you had already booked housing through the meeting website, your reservations will be automatically cancelled. If you booked outside the website, ASAS cannot cancel external housing reservations and recommends that you cancel as soon as possible. 

Registration: The virtual meeting registration rates for professionals is significantly less than the onsite meeting registration. If you had already registered for the onsite meeting you will be contacted next week by ASAS staff with the following options:

Full cancelation and refund of all dollars, including registration and additional/ticketed social events such as lunches, spousal events etc.
Conversion of registration to virtual and the following options for the excess dollars: refund, movement to 2021 registration or donation to the ASAS Foundation. 
Please note that because of the technological advances made by ASAS over the last 5 years, we can fairly easily move the entire meeting to the virtual platform. As abstracts are accepted and scheduled, submitters will receive virtual presentation details and instructions.

- Invited Symposia Speakers: All Symposia will be conducted live online. They will also be recorded to allow people to view after the meeting.
- 12-Minute Talks: These will be prerecorded as voice over PowerPoint which will be uploaded ahead of time and released on the day they are scheduled to be presented with question and answer capabilities.
- Poster Presentations: This will be done as a single slide, voice over PowerPoint with a 3-minute presentation, released on the day it is scheduled for presentation with question and answer capabilities.
The virtual format will also provide a full virtual exhibitor hall, multiple new virtual sponsorship benefits, virtual workshops, virtual preconference symposia, virtual social events and a virtual academic quadrathlon.

While we really hoped to be able to meet in person with enhanced virtual options, switching to an all virtual meeting does not diminish the great science and work of our members.  We hope that you will still participate in the meeting and support our animal scientists and symposium.  We believe that this unfortunate situation will unlock new ways to meet and communicate with each other now and in the future and will make our future meetings even more successful.  We look forward to seeing you "virtually" in July! 

Sincerely, 

The ASAS Board of Directors and the ASAS Staff