ASAS Foundation Bylaws

Updated - February 2025

1. Name: The name of this committee shall be the American Society of Animal Science Foundation, hereinafter the ASAS Foundation. A member of the committee, hereinafter, shall be referred to as a Trustee.
2. Location of Record: The address of business for the ASAS Foundation shall be the same address as the Society Headquarters of the American Society of Animal Science (ASAS).
3. Purpose: To foster innovation in animal science through charitable contributions that advance and expand ASAS initiatives to enrich animal and human health and well-being.
4. Organization:
1. Trustees: The ASAS Foundation shall be administered by Trustees, including at least nine members to be appointed by the ASAS Board of Directors, which will include the immediate Past President and the Finance Committee Chair of the ASAS Board of Directors. Trustees must be members of ASAS. Members shall be appointed for three-year terms with a maximum service of three consecutive terms. The Chair and the Vice-Chair of the foundation committee will be appointed annually by the ASAS Board of Directors and may serve a maximum of three years.
2. Officers of the Trustees shall consist of the Chair, Vice-Chair and the Recording Secretary. Trustees may nominate Officers and Trustees to present to the board for consideration. In the absence or incapacitation of the Chair, the Vice Chair will function as Chair of the Trustees.
3. Committees
1. The Executive Committee of the Trustees shall consist of the Chair and Vice Chair. The Executive committee shall manage interim affairs of the Foundation with powers as delegated by the Trustees.
2. The Trustees may appoint other committees as it deems necessary.
4. Relationship to ASAS Board of Directors: Trustees of the ASAS Foundation shall function as a committee of the ASAS Board of Directors and communicate effectively and frequently with the ASAS Board of Directors. The Chair of the Foundation shall be a member of the ASAS Board of Directors, which may be by appointment by the Board of Directors, with voting privileges as in compliance with the ASAS Board of Directors bylaws.
5. Operations: The Trustees shall perform those functions necessary to (1) evaluate and define those activities that fulfill the purposes of the Foundation, (2) effect contributions to the ASAS Foundation sufficient to fulfill the purposes of the ASAS Foundation, (3) provide funds for ASAS-use for educational programs and for other activities consistent with the purposes of the ASAS Foundation funds intents and (4) ensure that funds are used for the approved activities and initiatives. The Chair of the Foundation shall report at least annually on ASAS Foundation's activities to the ASAS Board of Directors.
5. Foundation Giving Partners
1. Giving Partners shall be those firms, organizations, or individuals that contribute any amount to the ASAS Foundation.
2. For campaign recognition, the Trustees shall establish interval-giving levels for firms, organizations, and individuals.
3. Giving Partners shall be recognized in the year donations are made.
6. Meetings
1. Frequency and Purpose: The ASAS Foundation Trustees shall meet quarterly or as necessary to conduct the business of the Foundation. One meeting shall be held at the time of the ASAS Annual Meeting. Two specific purposes of that meeting shall be (1) to assess the results of expenditures of funds for the current programs and initiatives and (2) to propose a budget of expenditures for the next fiscal year.
2. Quorum: A quorum shall consist of one more than half of the Trustees. In the absence of a quorum, meetings can proceed with discussion; however, voting on business actions would be tabled or occur through electronic means. A quorum is required for voting to be final.
7. Use of Funds
1. The ASAS Board of Directors Finance Committee shall prudently invest contributions made to the Foundation in accordance with the Board of Directors investment policy and procedures. During the Annual Meeting, the Chair of the Finance Committee will provide the Trustees with a report of the investment earnings.
2. The interest earned therefrom and principle from contributions, in accordance with the ASAS Board spending policy for foundation funds, shall support initiatives of the Foundation.
3. The ASAS Foundation shall use restricted contributions in accordance with the intents of the contributor’s designated funds.
4.  Fund use requires the review and approval of the Chief Development Officer to ensure it is in accordance with the funds’ intents. In the absence of the Chief Development Officer, the CEO of ASAS and the Chair of the Foundation may jointly make these approvals.
5. The Trustees shall approve and authorize necessary incidental expenses out of the income of the Foundation.
6. No member of the Trustees shall receive any salary for his or her services.
8. Amendment of Bylaws: These Bylaws may be amended by quorum approval of the Foundation committee and with final approval by a quorum vote of ASAS Board of Directors.
   

Foundation Investments Philosophy and Policy

This investment policy statement is designed to be a guideline for the assets of American Society of Animal Science. Assets of the American Society of Animal Science will be invested in a combination of equities and bonds (Fixed Income), invested for long-term growth of capital.

In understanding that risk is present in all types of securities and investment styles, the members recognize that some risk is necessary to produce long-term investment results that are sufficient to meet the ASAS long-term objectives. However, the investment managers are to make reasonable efforts to control risk and will be evaluated regularly to ensure that the risk assumed is commensurate with the given investment style and objectives.

American Society of Animal Science and American Society of Animal Science Foundation Investment Policy

Chair
Dr. Glenn Duff (NM)
Ph: 575.644.0366
Email: Glennd at nmsu.edu

Vice-Chair
Dr. Emily Otto-Tice (IA)
Ph: 317.385.5507
Email: etice2003 at gmail.com

Secretary
Dr. Elizabeth Kegley (AR)
Ph: 479.872.1064
Email: ekegley at uark.edu

Steven Armbruster (OK)
Ph: 405.612.5700
Email: slarmbruster at gmail.com

Dr. Joel Caton (ND)
Ph: 701.231.7653
Email: joel.caton at ndsu.edu

Dr. N. Andy Cole (TX)
Ph: 806.673.8991
Email: nacole at suddenlink.com

Dr. Deana Hancock (MO)
Ph: 314.397.4915
Email: deana.hancock at novusint.com

Dr. Ben Holland (TX)
Ph: 806.420.9484
Email: ben.holland at cactusfeeders.com 

Dr. Emily Melchior
Ph: 908.347.2000
Email: emily.melchior at zoetis.com

Dr. Tom Rathje (NE)
Ph: 888.326.2733
Email: tomrathje at hotmail.com

Dr. James Sartin (Ex-Officio)
Chief Executive Officer
American Society of Animal Science
PO Box 7410
Champaign, IL 61826-7410
Ph: 217.356.9050
Email: jsartin at asas.org

Amy Brainard (Ex-Officio)
Chief Development Officer
American Society of Animal Science
PO Box 7410
Champaign, IL 61826-7410
Ph: 217.729.7600
Email: amyb at asas.org