ASAS/CSAS Annual Meeting Meeting Registration and Housing Details
Registration
Registration is now open for the 2026 meeting. We look forward to welcoming attendees for an engaging program of scientific sessions, networking opportunities, and professional development.
Early Registration Deadline: March 20, 2026
Register
online before this date to take advantage of discounted early rates.
Registration fees will increase after the early registration deadline.
All registrations must be completed through the online registration system. A confirmation email will be sent once your registration has been successfully submitted.
Ready to join us?
Register today to secure your spot and save with early pricing.
Cancellation Policy
To be eligible for a 90% refund of meeting registration fees, cancellation requests must be received in writing before June 8, 2026.
No refunds will be issued after June 8, 2026.
Ticketed events are non-refundable and will not be available for on-site purchase.
Frequently Asked Questions
How do I register?
All attendees must register through the online registration system. Payment is required at the time of registration.
Will I receive confirmation?
Yes. A confirmation email will be sent immediately after your registration is completed.
Can I register on site?
On-site registration availability may be limited, and higher rates will apply after the early registration deadline.
Are ticketed events refundable?
No. Ticketed events are non-refundable and must be purchased in advance.
Who should I contact with questions?
Please contact, Melissa @ Melissab@asas.org, for assistance with registration, payments, or policy questions.
Housing
Hotels listed below are in the ASAS/CSAS meeting room block. ASAS has negotiated the best rates available. Rates listed are per night and for single or double occupancy. Triple and quadruple rates are available at a slightly higher rate.
To receive discounted hotel rates, you must book through the official online system. Reservations will not be accepted directly through the hotels.
Click here to make hotel reservations
Reservations can be made in the online block until June 29, 2026, at 11:59pm (CST).
If you have any questions about the hotel block, please contact services@destinationmadison.
Hilton Madison Monona Terrace Hotel- $196.00
Madison Concourse Hotel- $199.00
Hyatt Place Madison/Downtown- $189.00
AC Hotel by Marriott Madison Downtown- $199.00
Embassy Suites by Hilton Madison Downtown- $189.00
Letters of invitation
We’re excited to welcome our international visitors! Please note that all travelers must have a valid U.S. travel authorization before arriving in Wisconsin. The type of authorization you need depends on the purpose and length of your visit.
If you plan to stay for fewer than 90 days and are a citizen of one of the countries participating in the U.S. Visa Waiver Program, you do not need a visa. Instead, you can apply for an Electronic System for Travel Authorization (ESTA) online.
Travelers who are citizens of African or South American countries are not eligible to travel to the United States using an ESTA and will need to apply for a B-1 visa. We recommend starting this process as early as possible, as visa processing times can take several weeks or longer.
If you have any questions or need help with the process, your nearest U.S. embassy or consulate will be happy to assist you.
International visitors are encouraged to start their visa application process early. Upon request, we will be able to issue visa letters of attendance as soon as registration has been received.
Please email Melissab@ASAS.org to request your letter. You will need to include the following information:
Full Name
Institution
Address
Country
Passport number
Date of Birth
Nationality
Code of Conduct – Respectful Behavior
All event participants—including speakers, attendees, panelists, session chairs, and others—are expected to refrain from any form of verbal or physical abuse, as well as all forms of harassment.
Participants must avoid making disparaging or discriminatory remarks based on nationality, opinions or beliefs, culture, ethnicity, gender, or personal life.
Such behavior will not be tolerated under any circumstances. If you experience or witness any form of harassment, report it to staff or meeting organizers immediately.
Special Requests
Lost Badge
On-site, for the re-printing of forgotten/lost/stolen badges a $25 will be charged.
Disclaimer regarding the use of images of the participants to the meeting
ASAS reserves the right to use any photo or video taken at the WCGALP Meeting without the expressed written consent of those included in the content.
Camera, Video Camera, and Cell Phone Policy
The use of cameras, video cameras, tablets, and smartphones (for calls or audio or video recording) is prohibited during oral and poster presentations to minimize disruption and unauthorized dissemination of data. Anyone found in violation of this policy will be asked to leave the session.
