WCGALP 2026 Meeting Registration and Housing Details
REGISTRATION
Register online through our secure transaction system. All registration rates are in USD.
Cancellation Policy
Cancellations received in writing by 1 June 2026 are entitled to 90% refund.
Cancellations received after 1 June will not be eligible for a refund, including cancellations resulting from not being able to obtain a Visa to enter the US. Thus, please apply for your visa as early as possible so you know the outcome of your visa application prior to June 1.
Included in Registration
Student and Delegate registration includes:
- Access to all plenary, parallel, and poster sessions (with drinks and snacks), and the exhibition area
- Welcome Reception, Mid-conference party, and Friday Gala dinner
- Coffee and tea for 5 days
- Lunch for 4 days
Accompanying Person registration includes:
- Access to poster sessions (with drinks and snacks) and the exhibition area
- Welcome Reception, Mid-conference party, and Friday Gala dinner
HOUSING INFORMATION
To receive discounted hotel rates, you must book through the official online system. Reservations will not be accepted directly through the hotels. Hotels listed below are in the WCGALP meeting room block. The best rates available have been negotiated. Rates listed are per night and for single or double occupancy. Triple and quadruple rates are available at a slightly higher rate.
Click here to make hotel reservations
Reservations can be made in the online block until June 22, 2026, at 11:59pm (CST).
If you have any questions about the hotel block, please contact services@destinationmadison.
Hotels in the hotel block include:
Hilton Madison Monona Terrace-$196.00
Embassy Suites by Hilton Madison Downtown- $189.00
Best Western Premier Park Hotel- $199.00
Madison Concourse Hotel and Governor's Club- $199.00
Letters of invitation
International visitors are encouraged to start their visa application process early. Upon request, we will be able to issue visa letters of attendance as soon as registration has been received. Please email Melissab@ASAS.org to request your letter. You will need to include the following information:
Full Name
Institution
Address
Country
Passport number
Date of Birth
Nationality
Code of Conduct – Respectful Behavior
All event participants—including speakers, attendees, panelists, session chairs, and others—are expected to refrain from any form of verbal or physical abuse, as well as all forms of harassment.
Participants must avoid making disparaging or discriminatory remarks based on nationality, opinions or beliefs, culture, ethnicity, gender, or personal life.
Such behavior will not be tolerated under any circumstances. If you experience or witness any form of harassment, report it to staff or meeting organizers immediately.
Special Requests
Lost Badge
On-site, for the re-printing of forgotten/lost/stolen badges a $25 will be charged.
Disclaimer regarding the use of images of the participants to the meeting
ASAS reserves the right to use any photo or video taken at the WCGALP Meeting without the expressed written consent of those included in the content.
Camera, Video Camera, and Cell Phone Policy
The use of cameras, video cameras, tablets, and smartphones (for calls or audio or video recording) is prohibited during oral and poster presentations to minimize disruption and unauthorized dissemination of data. Anyone found in violation of this policy will be asked to leave the session.
