Award Guidelines

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ASAS Southern Section Award Guidelines

ASAS Southern Section Emerging Scholar

  1. Purpose: To recognize exceptional research being conducted within the southern region by Ph.D. candidates and their mentors. To provide a venue for promising Ph.D. candidates/graduates to present their dissertation research at the annual ASAS Southern Section meeting.
  2. Awardee Recognition: Opportunity to deliver a 30‐minute presentation followed by 15 minutes for questions and discussion in the appropriate discipline session at the ASAS Southern Section annual meeting; the presentation will be highlighted in the program as the “Emerging Scholar Presentation” and the expanded abstract will be published in the proceedings.
  3. Eligibility:
    1. Applicant must be a current member of ASAS Southern Section.
    2. Applicant must be a Ph.D. student at the time of submission or must have finished their Ph.D. program during the calendar year prior to the annual meeting.
    3. Applicant must be available to deliver an in-person 30‐minute presentation at the ASAS Southern Section annual meeting.
    4. Research presented at the annual meeting and published in the abstract must be from the successful applicant’s dissertation project and must have been conducted while they were enrolled at an institution of higher education? within the Southern Section region.
    5. A nominee will be disqualified if the submitted abstract is found unacceptable as described in the ASAS “Quality Standards for Abstracts”.
    6. Abstract does not have to be previously submitted during the ‘Call for Abstracts”, but having done so does not disqualify it from being submitted for this award.  The accept/reject decision for previously submitted abstracts under the normal “Call for Abstracts” has no influence on the selection process for the ASAS Southern Section Emerging Scholar.
  4. Application Materials:
    1. An Expanded Abstract (not to exceed 5,000 characters and spaces). This will allow for more thorough description of all facets of the applicant’s dissertation research project.
    2. Applicant must provide two letters of support, one from their dissertation advisor and one from their department head or their designee.
    3. Applicant must provide a two-page Bio/CV (excluding publication list) according to the following guidelines:
      1. Educational History – B.S. to Ph.D. including institutions and years degrees were conferred
      2. Employment History – most recent first
      3. List of Honors & Awards
      4. Professional Service and Activities
      5. Provide (in Journal of Animal Science style) a complete list of published or in press publication materials under the following categories:
        1. Books & book chapters
        2. Refereed journal articles
        3. Proceedings papers
        4. Abstracts
        5. Other
      6. Applicant must provide biographical material for a Citation for Printing and Reading (not to exceed 1,000 characters and spaces).
  5. Application Procedure: Application is to be submitted electronically via the ASAS Award website and this award process will adhere to the current rules of the National ASAS.
    1. Applicant must select the meeting session where the presentation will occur if selected as the award recipient.
    2. The successful applicant’s expanded abstract will be the ONLY one of these abstracts presented at the ASAS Southern Section Annual Meeting and published in the subsequent proceedings. If the awardee abstract contains redundant information to an abstract previously submitted in the open “Call for Abstracts”, it will replace the 15-minute presentation so that the information is not presented twice at the ASAS Southern Section Annual Meeting.
    3. All entries must be submitted by published award nomination deadlines.
  6. Selection Criteria: The application will be judged on the following content:
    1. 60% on Expanded Abstract – importance, originality, clarity, implications of research
    2. 20% on Letters of Support
    3. 20% on Applicant’s Bio/CV – demonstrated ability to conduct, present and publish research
    4. Selection Committee - The selection committee will be a panel of the past year’s Disciplinary Program Chairs. The non‐voting chairperson will be the Past‐President of ASAS Southern Section. The committee should finish the process within three weeks of the award submission deadline so that the Program Chair can complete the schedule for the annual meeting.
  7. Notification: The award recipient will be notified within one month after the award submission deadline to allow adequate time for preparing the presentation.
Note: All applicants are encouraged to also submit a standard abstract through the usual abstract submission website during the “Call for Abstracts”. IF you are the recipient of the award you will be given the OPTION of withdrawing that abstract. 

Distinguished Service Award

  1. Purpose: To recognize and honor an ASAS Southern Section member for outstanding service to the livestock industry through genetics, breeding, nutrition, physiology, immunology, management, and/or meat/food science.
  2. Awardee Recognition: A citation and plaque will be presented at the Southern Section Annual Awards Ceremony.
  3. Eligibility:
    1. Nominees must be members of the ASAS Southern Section for two consecutive years prior to the date of their nomination. 
    2. Any active member in the ASAS Southern Section in good standing, except current executive committee members, may make nominations.
    3. Self-nominations are not accepted for this award.
    4. Nominees are not carried forward from year to year; therefore, nominators should update and submit data on those previously nominated annually if they wish to nominate the same individual again.
  4. Nomination Materials:
    1. Summary statement of nominee’s service (i.e., research, teaching, extension activities) and overall importance of that service to animal science and allied industries with particular emphasis within the Southern Section region (not to exceed 8,000 characters and spaces).
    2. Bio/CV according to the following guidelines:
      1. Educational History – B.S. to Ph.D. including institutions and years degrees were awarded conferred.
      2. Employment History – most recent first
      3. List of Honors & Awards
      4. Professional Service and Activities
      5. Provide (in Journal of Animal Science style) a complete list of published or in press publication materials under the following categories:
        1. Books & book chapters
        2. Refereed journal articles
        3. Proceedings papers
        4. Abstracts
        5. Other
    3. Biographical material for a Citation for Printing and Reading (not to exceed 1,000 characters and spaces).
  5. Nomination Procedure:
    1. Application is to be submitted electronically via the ASAS Award website and this award will adhere to the current rules of the National ASAS.
    2. All entries must be submitted by published award nomination deadlines.
  6. Selection Criteria:
    1. Selection Committee: The selection committee will consist of members of an award evaluation committee who do not currently serve on the executive committee and are appointed by the current executive committee.

Extension Award

  1. Purpose:  To recognize outstanding achievements in Extension Animal Science programs.
  2. Awardee Recognition: A citation and plaque will be presented at the Southern Section Annual Awards Ceremony.
  3. Eligibility:
    1. Eligibility for the award requires membership in the ASAS Southern Section.  Previous winners of the Extension Award of the American Society of Animal Science are not eligible.
    2. A nominee must have developed and delivered Extension educational programs within the Southern Section region and must have made an outstanding and noteworthy contribution in the field of animal Science.  The contribution must pertain to the following areas of work: (a) beef cattle, (b) swine, (c) sheep, (d) horses, (e) goats, (f) 4-H livestock, and/or (g) meat/food science.
    3. Any active member in the ASAS Southern Section in good standing, except current executive committee members, may make nominations.
    4. Nominees are not carried forward from year to year; therefore, nominators should update and submit data on those previously nominated annually if they wish to nominate the same individual again.
  4. Nomination Materials:
    1. Summary statement not to exceed 8,000 characters and spaces:
      1. Extent of the nominee’s contribution to the animal science industry as indicated by public acceptance/application of technologies brought forth by the nominee
      2. Influence on the livestock industry and the prosperity of people
      3. Description of the nominee’s program impact demonstrated by ability to transfer knowledge and influence adoption of improved practices
    2. A two-page Bio/CV (excluding publication list) according to the following guidelines:
      1. Educational History – B.S. to Ph.D. including institutions and years degrees were conferred
      2. Employment History – most recent first
      3. List of Honors & Awards
      4. Professional Service and Activities
      5. Provide (in Journal of Animal Science style) a complete list of published or in press publication materials under the following categories:
        1. Books & book chapters
        2. Refereed journal articles
        3. Proceedings papers
        4. Abstracts
        5. Other
  5. Nomination Procedure:
    1. Application is to be submitted electronically via the ASAS Award web site and this award will adhere to the current rules of the National ASAS.
    2. All entries must be submitted by published award nomination deadlines.
  6. Selection Criteria: The application will be judged on the following content.
    1. Selection Committee shall consist of:
      1. Outgoing Chair of Extension ASAS Southern Section (non-voting member)
      2. Past recipient of the award
      3. President-Elect, ASAS Southern Section
      4. Chair Elect Extension, ASAS Southern Section
      5. A member selected by the President of the ASAS Southern Section to balance species and representation
      6. If a member of this committee is nominated for the award, this person will be replaced on the committee by the President of the ASAS Southern Section.  All members of the committee are on a one-year term.
    2. Selection Criteria:
      1. Acceptance and application of nominee’s concepts and management recommendations.
      2. Impact of projects and programs on the livestock industry and those individuals that are engaged in the industry.
      3. Leadership qualities demonstrated by ability to influence others to act and adopt improved management practices.
      4. Mastery of subject matter, techniques, vision, enthusiasm and attitude of the nominee in their given field.
      5. Copies of research or extension publications authored by the nominee are not needed. However, if the Chair of the Award Committee deems that publications are necessary to adequately evaluate certain nominees, the Chair will ask the nominator to obtain and provide the needed publications.
      6. Any member of the Award Committee may ask the Committee Chair to request additional information about a nominee.

Outstanding Young Animal Scientist Award - Education

  1. Purpose:  To recognize outstanding achievements by early career scientists in the area of educational programs.
  2. Awardee Recognition: A citation and plaque will be presented at the Southern Section Annual Awards Ceremony.
  3. Eligibility:
  1. The recipient of the Early Career Animal Scientist Award must be a member of the American Society of Animal Science, and the recipient must have conducted the work upon which the nomination is based in a state or territory in the Southern Section region of the American Society of Animal Science.
  2. The recipient must be less than 10 years post-graduation from a Ph.D. program.
  3. The nominee must not have received a national award (post-graduation) from the American Society of Animal Science.
  4. The nominee must have made an outstanding contribution in education in the field of Animal Science; these accomplishments may be in the public, industry, and/or private sectors. The nominee must be actively engaged in education at the time of nomination.
  5. The nominee’s teaching and/or extension program(s) must pertain to beef cattle, dairy cattle, horses, sheep, goats, and/or swine in the disciplinary area of genetics, breeding, nutrition, physiology, immunology, management, and/or meat/food science.

   4. Nomination Materials:

    1. A summary statement explaining the importance of the nominee’s work to the appropriate discipline in Animal Science and to the livestock industry (not to exceed 2,670 characters and spaces).
    2. A two-page Bio/CV (excluding publication list) according to the following guidelines:
      1. Educational History – B.S. to Ph.D. including institutions and years degrees were conferred.
      2. Employment History – most recent first
      3. List of Honors & Awards
      4. Professional Service and Activities
      5. Provide (in Journal of Animal Science style) a complete list of published or in press publication materials under the following categories:
        1. Books & book chapters
        2. Refereed journal articles
        3. Proceedings papers
        4. Abstracts
        5. Other (including publications, presentations and (or) educational materials developed by the nominee not include above)
    3. Provide any additional evidence for excellence in teaching that is not included above
    4. Letters from not less than three and not more than six persons representing:
      1. Nominee’s institution;
      2. Agriculture and related industries, showing the service of the nominee to animal agriculture.
    5. One copy of citation for printing and reading (not to exceed 1,000 characters and spaces).
 

Outstanding Young Animal Scientist Award - Research

  1. Purpose:  To recognize outstanding achievements for early career scientists in the area of research activity.
  2. Awardee Recognition: A citation and plaque will be presented at the Southern Section Annual Awards Ceremony.
  3. Eligibility:
    1. The recipient of the Early Career Animal Scientist Award must be a member of the American Society of Animal Science, and the recipient must have conducted the work upon which the nomination is based in a state or territory in the Southern Section region of the American Society of Animal Science.
    2. The recipient must be less than 10 years post-graduation from a Ph.D. program.
    3. The nominee must not have received a national award (post-graduation) from the American Society of Animal Science.
    4. The nominee must have made an outstanding contribution in research in the field of Animal Science; these accomplishments may be in the public, industry, and/or private sectors. The nominee must be actively engaged in research at the time of nomination.
    5. The nominee’s research and/or extension program(s) must pertain to beef cattle, dairy cattle, horses, sheep, goats, and/or swine in the disciplinary area of genetics, breeding, nutrition, physiology, immunology, management, and/or meat/food science.
  4.  Nomination Materials:
    1. A summary statement explaining the importance of the nominee’s research to the appropriate discipline in Animal Science and to the livestock industry (not to exceed 2,670 characters and spaces).
    2. A two-page Bio/CV (excluding publication list) according to the following guidelines:
      1. Educational History – B.S. to Ph.D. including institutions and years degrees were awarded.
      2. Employment History – most recent first
      3. List of Honors & Awards
      4. Professional Service and Activities
      5. Provide (in Journal of Animal Science style) a complete list of published or in press publication materials under the following categories:
        1. Books & book chapters
        2. Refereed journal articles
        3. Proceedings papers
        4. Abstracts
        5. Other (e.g., technical articles, popular press articles, etc.)
    3. Provide any additional evidence for excellence in research not included above
    4. Letters from not less than three and not more than six persons representing:
      1. Nominee’s institution;
      2. Agriculture and related industries, showing the service of the nominee to animal agriculture.
    5. One copy of citation for printing and reading (not to exceed 1,000 characters and spaces).

 

Joseph P. Fontenot Student Travel Scholarship Guidelines

  1. Name of Award: Joseph P. Fontenot Student Travel Scholarship
  2. Evaluation Committee
  3. Nature of Award: A specified monetary award and a certificate.
  4. Purpose: The Fontenot Appreciation Club will support travel for graduate students of the Southern Section ASAS Scientific Meeting and the National Annual ASAS Scientific Meeting.
  5. Eligibility: 
    1. Applicant must be a current Graduate Student Member of ASAS.
    2. Applicants must submit an abstract for oral presentation at the Southern Section ASAS Scientific Meeting or ASAS annual meeting.
    3. Abstracts found unacceptable as described in the ASAS "Quality Standards for Abstracts" will not be considered.
    4. Applicant must provide one letter of recommendation from his/her thesis advisor or department head.
    5. Applications that have been submitted for other ASAS student travel scholarships for the same meeting will not be eligible for the Fontenot Graduate Student Travel Scholarship.
    6. All entries must be submitted by published abstract deadlines.
  6. Application Procedure: Application to be submitted electronically and must also submit the abstract for consideration as an oral presentation at the meetings by submitting the abstract via the ASAS web site (www.asas.org) by the published abstract deadline, as appropriate, for either the Southern Section ASAS Scientific Meeting or the National Annual ASAS Scientific Meeting.
  7. Selection Criteria: The abstract will be judged on the following content:
    Importance, originality, clarity    65%
    Letter for Support                     35%
  8. Southern Section Meeting: The evaluation committee will be a panel of three Southern Section Past Presidents. A nonvoting chairperson will chair the committee.
  9. Annual ASAS Meeting: The evaluation committee will be a panel of the immediate past presidents of geographical sections of the American Society of Animal Science. A nonvoting chairperson will chair the committee.
  

3MT Student Competitions

Call for Abstracts: Abstracts must be submitted by the posted abstract deadlineAbstracts submitted after the abstract deadline will not be accepted. The quality standards for abstracts can also be found on this Website. Presenters will be expected to submit PowerPoint slides for their oral presentations to the respective committee chairperson in advance of the meeting (more details will be provided by the respective chairperson).  Each committee chairperson will be expected to provide a computer with all presentations pre-loaded and a video projector for their session.  Any other video presentation equipment must be provided by the presenter. 

Graduate 3MT Competition: The Awards Competition Committee will select up to fifteen (15) abstracts, based on scientific merit, for presentation.  Contestants must be the senior author and must be a current graduate student. The Graduate Student Paper Committee Chairpersonwill send rules and guidelines on the 3MT Competition to each selected participant and verify the eligibility of the contestant with the appropriate department chair/head.  Persons who have placed 1st, 2nd, or 3rd in previous 3MT Competitions are ineligible. Please note that a manuscript is not required for participation in the Graduate 3MT Competition. Monetary prizes will be awarded to 1st, 2nd and 3rd places for Ph.D. and M.S. categories based upon the availability of funds.  The criteria for evaluating the competition papers will be: clarity and correctness of the abstract; knowledge of the subject area; research quality and innovation; organization of presentation; presentation and personal attributes; and appropriate use, clarity, and number of visuals. Note: Each individual who elects to participate in the Graduate 3MT Competition will also be required to present an expanded version of their presentation as a 12-minute presentation with 3 minutes for Q&A in their respective disciplinary section.

Undergraduate 3MT Competition: Junior or senior level students from institutions in the Southern Section with degree programs in agriculture related fields are encouraged to present data from their research efforts. Abstracts for the research paper competition should be submitted according to the directions described in “Call for Abstracts”. The Undergraduate Student Paper Committee Chairperson will send rules and guidelines on the 3MT Competition to each selected participant and verify the eligibility of the contestant with the appropriate department chair/head.  Note that the author may be a graduate student at the time the paper is presented but must have been an undergraduate at the time the research was conducted. The abstracts will be reviewed by the Undergraduate Student Paper Committee.  Please note that a manuscript is not required for participation in the Undergraduate 3MT Competition. Monetary prizes will be awarded for 1st, 2nd, and 3rd places based upon the availability of funds.  The criteria for evaluating the competition abstracts will be: clarity and correctness of the abstract; knowledge of the subject area; research quality and innovation; organization of presentation; presentation and personal attributes; and appropriate use, clarity, and number of visuals.  Note: Each individual who elects to participate in the Undergraduate 3MT Competition will also be required to present an expanded version of their presentation as a 12-minute presentation with 3 minutes for Q&A in the Teaching and Undergraduate Session.

Submission Requirements: Submission requirements are outlined in “Instructions for Abstract Submission”, which may be found on the Southern Section website.  After reading these instructions, if you have any questions regarding submission, contact asas@asas.org.

Teaching and Undergraduate Education Abstract

The committee calls for abstracts that support and advance the scholarship of teaching and learning. Contact the committee chair with questions about abstract appropriateness.

Become an ASAS member

Membership is open to individuals, organizations, or firms interested in research and application, instruction, or extension in animal science or associated with the production, processing, marketing, or distribution of livestock and livestock products.

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